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Community Manager Property Manager

Job Description

HOA Management Company located in the Ventura and LA County is looking for a recent an Experienced Community Manager. We are energetic company managing community associations throughout the Ventura and LA County. It can be said that "We work hard and play hard, we are like family here."


We are looking for an experienced Homeowner Association Manager.


Please do not apply unless you have HOA management experience.


 


JOB RESPONSIBILITIES


This position will be responsible for management and performance of condominium and homeowner associations in accordance with homeowners' property management contract, the Bylaws and Declarations of the Association, civil code and company policy. Ensure property(s) is maintained and operated in accordance with company objectives and facilitate solutions to problems between communities and internal support staff, guided by precedent and working within the limits of established policies.


ESSENTIAL DUTIES & RESPONSIBILITIES



  • Manage the quality of the property and ensure quality service is delivered. Assign and review the work of staff and contractors, ensure deadlines are met in a timely manner and prioritize.


  • Align resources to work assignments and processes to meet business requirements. Provide leadership and direction and assist in the investigation and resolution of issues that arise.


  • Partner with the Board of Directors to develop and lead the introduction and integration of services and initiatives. Act as liaison to ensure quality service is delivered, that Board expectations are met and to assist in prompt response and resolution to questions/problems.


  • Establish and maintain a positive relationship with homeowners, Board of Directors and internal departments to ensure a high level of service and achievement of company and property goals and objectives.


  • Conduct site inspections regularly. Identify deficiencies and provide recommendations and action plans in order to improve the property. Process and manage violations and close them out regularly.


  • Establish credibility throughout the organization and with clients as an effective developer of solutions to business challenges


  • Process architectural control applications and close them out in a timely manner.


  • Maintain calendar of meetings and events and initiate and /or attend a wide range of internal and external meetings. Prepare and conduct a wide range of presentations as needed.


  • Prepare bid comparison analysis and prepare and uses the Request for Proposal for bid solicitation.


  • Maintain awareness of changes in rules, statutes or regulations and communicate changes to Board of Directors.


  • Prepare, maintain and submit a wide range of reports, contract lists, presentations, documents and manuals as required.


  • Maintain accurate records, files and communications pertinent to the Association and maintain up to date equipment maintenance logs and emergency shut off procedures book.



ADDITIONAL DUTIES



  • Conduct business at all times with the highest standards of personal, professional and ethical conduct.


  • Perform or assist with any operations as required to maintain workflow and to meet schedules.


  • Participate in any variety of meetings to integrate activities, communicate issues, obtain approvals, resolve problems and maintain specified level of knowledge pertaining to new developments, requirements, policies, and regulatory guidelines.


  • Ensure all safety precautions are followed while performing the work. Follow all policies and Standard Operating Procedures as instructed by Management.


  • Perform any range of special projects, tasks and other related duties as assigned.



EDUCATION & EXPERIENCE


Bachelor's Degree in Business or related field from an accredited college or university, and three years experience in Property Operations, Hospitality or Construction; or equivalent combination of education and experience.


THE SUCCESSFUL CANDIDATE


If this is not you, please do NOT apply.



  • Must possess and use good interpersonal skills with other employees and the public.


  • Must be punctual, efficient, an independent worker, a detail oriented person and possess good work habits.


  • Must be able to perform and/or manage multiple tasks, projects and priorities concurrently with a positive attitude and approach.


  • Time Management is a MUST


  • Knowledge and ability to apply state Statutes and Community's documents.


  • Knowledge of assets, cash balance, and availability of funds for projects and cash flow management for capital improvements


  • Excellent organization, motivation, leadership, and management skills.


  • Critical thinking, complex problem solving, judgment and decision making ability.


  • Ability to apply a comprehensive knowledge of particular field of specialization to the completion of difficult assignments.


  • Strong verbal, presentation, and written communication skills. Ability to communicate and provide guidance to all employee levels.


  • Ability to read, analyze and interpret technical procedures, leases and/or regulations


  • Must have strong proficiency in Windows and Microsoft Office, including but not limited to Word, Excel, Power Point and Outlook. Proficiency researching the Internet. Previous experience with financial and accounting programs preferred.


  • Ability to work with sensitive or confidential information.


  • Computer and peripherals, standard and customized software applications and tools, and usual office equipment.



COMPENSATION
Depending on Experience: Hourly + Bonuses
This is an entry level position and compensation will increase as responsibilities and experience grow.


 





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